IHC Glossary

Absences An occasion when a child is not physically present for a session of care that has been agreed under a Complying Written Arrangement. Up to 42 absence days in a financial year will be eligible for subsidised care without the need to provide reasons for the absence.

ACCS Additional Childcare Subsidy – a payment that provides targeted fee assistance to families and children facing barriers in accessing affordable child care in certain circumstances. ACCS come under four areas: Child wellbeing, Temporary financial hardship, Grandparents, and Transition to work. ALHCA applies for ACCS Child Wellbeing on the family’s behalf, and the family applies directly to Centrelink for the other three types.

ACCS Referral Pathway Information about the supports and services available in your local community. Referral pathways are for families who need assistance with the care and wellbeing of children, including those experiencing family violence, to contact the services they need. ALHCA will make a referral for your family to an appropriate service when applying for ACCS Child Wellbeing on your behalf.

Activity Test An assessment of the combined hours of work, training, study, recognised voluntary work or other recognised activity undertaken by a family. The activity test is used to determine the number of hours of subsidised care to which a family will be entitled.

Activity Test Result The result of a test to determine the number of hours of subsidised care a CCS eligible family will be entitled to. A broad range of activities will meet the activity test requirements, including paid work, being self-employed, doing unpaid work in a family business, looking for work, volunteering or studying.

Actual Attendance Actual Attendance is the actual in and out times for each child within the family session.

Adjusted Taxable Income Adjusted taxable income is used to assess eligibility for some benefits and payments, including Child Care Subsidy. Adjusted taxable income may include taxable income, foreign income, investment losses, reportable fringe benefits and superannuation contributions. For Child Care Subsidy, in the case of a family it is the combined adjusted taxable income of both individuals.

ALHCA Australia’s Leading Home Care Agency (new trading for IHC). We currently service VIC, NSW, QLD, WA and NT.

Approved Care Care provided by Centre-based Day Care, Family Day Care, In Home Care and Outside School Hours Care services approved under Family Assistance Law.

Approved Provider A provider of child care that has been approved under Family Assistance Law to receive and pass on CCS on behalf of the Australian Government. ALHCA is an approved provider.

Apps made ints This is ALHCA office-speak for Have applicants made interviews with families? We have a list of applicants we follow up to make sure they have made an interview date and time with the family.

ASC After School Care

ACECQA Australian Children’s Education and Care Quality Authority

BSC Before School Care

CBDC Centre Based Day Care – Subsidised child care and educational activities in group settings provided by an approved service including long day care, occasional care, preschools and kindergartens

CCS Child Care Subsidy – A single means tested subsidy created by combined income and work activity tests paid as a fee reduction for the benefit of CCS eligible individuals

CCS Helpdesk The frontline support centre for child care providers and services seeking answers. Call 1300 667 276 Monday to Friday 9am to 5pm (AEDT) or email ccshelpdesk@dese.gov.au

CCS Hours The number of hours of subsidised care a CCS eligible family will be entitled to. This can be up to 100 hours of care each fortnight depending on your Level of Activity.

CCS % Your Child Care Subsidy Percentage is worked out based on your family income estimate. The CCS % is the amount the Government will subsidise. It will apply to either the hourly fee or the relevant hourly rate cap, whichever is lower.

CCSS Child Care Subsidy System – The technical platform through which providers and families interact with Australian Government in relation to child care subsidies.

Centrelink The agency that delivers payments and services to individuals and families on behalf of the Australian Government.

Certificate III in Early Childhood Education and Care or equivalent IHC educators are required to have a minimum Certificate III level qualification in a relevant course, or be working towards a relevant qualification, with a major focus on Early Childhood Education, to ensure consistency in the quality of care being provided. A Certificate III, a diploma or a degree in Early Childhood Education or equivalent qualifications that have a major focus on Early Childhood Education are acceptable qualifications. ACECQA maintains a current list of qualifications approved under the NQF on its website.

Child at risk A child at risk of serious neglect or abuse and who meets the relevant criteria.

CRN Customer Reference Number An individual reference number allocated by Centrelink for each child and one for each parent or guardian who is claiming CCS (or any welfare benefit via Centrelink).

Degree in Early Childhood Education and Care or equivalent IHC educators are required to have a minimum Certificate III level qualification in a relevant course, or be working towards a relevant qualification, with a major focus on Early Childhood Education, to ensure consistency in the quality of care being provided. A Certificate III, a diploma or a degree in Early Childhood Education or equivalent qualifications that have a major focus on Early Childhood Education are acceptable qualifications. ACECQA maintains a current list of qualifications approved under the NQF on its website.

DESE Department of Education, Skills & Employment – Government department that works to ensure Australians can experience the wellbeing and economic benefits that quality education, skills and employment provide. Includes early childhood education and child care, support for parents and early learning programs. DESE is responsible for administering the IHC Program.

DFFH Department of Families, Fairness & Housing – Government department in Victoria who is responsible for states Families & Housing. Involving Child Protection which our Educators have been trained to mandatory report. (Formally known as DHHS).

Diploma in Early Childhood Education and Care or equivalent IHC educators are required to have a minimum Certificate III level qualification in a relevant course, or be working towards a relevant qualification, with a major focus on Early Childhood Education, to ensure consistency in the quality of care being provided. A Certificate III, a diploma or a degree in Early Childhood Education or equivalent qualifications that have a major focus on Early Childhood Education are acceptable qualifications. ACECQA maintains a current list of qualifications approved under the NQF on its website.

Educator A person who provides care for someone else’s child or children at a child care service, in their own home or, in the case of In Home Care, in the child’s own home. All educators must be working towards or have a minimum Certificate III in Childcare related qualifications as well as meet other criteria. The Educator is the one providing IHC in the family home.

Enhanced Maternal Child Health Service An outreach program providing additional support to families with children from birth to preschool age who may be experiencing challenges impacting parenting, relationships and well-being. It is offered to selected families as an extension of the Universal Maternal and Child Health program.

Enrolment An enrolment occurs when the provider has an arrangement with an individual or organisation to provide care to a child and the provider submits an enrolment notice in the Child Care Subsidy System. It is a requirement under Family
Assistance Law for all children who attend child care (or have an arrangement for care) to have an enrolment notice regardless of their CCS eligibility status.

Enrolment Notice The notice given by a provider through the Child Care Subsidy System that they have made an arrangement with an individual or organisation to provide care to a child.

e-Signature An e-Signature is the way you can electronically approve timesheets through Harmony.

Exceptional Circumstances Circumstances that affect a child or family that justify variations to Child Care Subsidy eligibility requirements, such as residency or immunisation or other conditions of Child Care Subsidy—determined by the Australian Government on a case-by-case basis in response to an application.

Family For an IHC session of care, a family is composed of a CCS eligible individual, possibly the individual’s partner, and children who are FTB children of the eligible individual or individual’s partner, or a former partner who all reside in the same domestic residence at the time the care is provided.

FDC Family Day Care – Subsidised care and developmental activities in the homes of registered and professional Early Childhood Educators for other people’s children. The Educators are either supported by, or are approved services.

Financial Hardship Occurs when there is an unforeseeable event that reduces a family’s ability to pay for child care fees.

FLO Family Liaison Officer, the family’s Support Agency contact that creates the Family Management Plan and conducts the reviews

FMP Family Management Plan – a plan created between the FLO and families that details the needs, requirements ad expectations in relation to IHC. The FMP can help identify the range of services, both in terms of IHC and other support services required by the family.

FMP Allocated Hours Based on your childcare needs, the Support Agency will allocate the number of combined hours that your family can use for IHC during the assessment process. A formula is applied to the total number of hours and is used to calculate the number of IHC Places you are entitled to. The number of allocated hours divided by 35 equals the number of IHC places the family is entitled to.

FMP Allocated IHC Places An IHC place, as defined in the Child Care Subsidy Minister’s Rules 2017, represents 35 hours of IHC per week, per child, but this is not related to the actual number of hours of subsidised care to which a family is entitled. The number of allocated hours divided by 35 equals the number of IHC places the family is entitled to.

FTB Family Tax Benefit

Harmony The third party child care software provider ALHCA uses to submit requests for subsidy each fortnight on the family’s behalf.

Home Safety Check ALHCA’s home safety assessment that is conducted to be satisfied that the physical environment is safe for the children and the IHC educator. It is a condition of approval that a service only provides care in a safe home environment. Families will be asked to take steps to ensure the physical environment is safe for the child/children and the IHC educator.

Hourly Rate Cap The upper limit on the amount the Australian Government will subsidise care provided at an approved child care service. The hourly rate caps vary across service types to reflect differences in operating costs and average fees charged.

IHC In Home Care – A flexible form of early childhood education and care subsidised under CCS provided by an approved service where an educator provides care in the child’s home. It is restricted to families who are unable to access other forms of early childhood education and care.

IHC Program Government funded program where we help families with non-standard hours, living remote or rural and undergoing complex needs

IHC Support Agency A central agent servicing each state and territory, funded by the department to support the delivery of IHC through a networked brokerage model. They assess the eligibility for the In Home Care Program on behalf of the Government and create the Family Management Plan documents, they then assess the eligibility of families every 3 months.

Incident Report approved providers of IHC services must implement appropriate arrangements to manage serious incidents, including by notifying the Secretary in writing within 24 hours after a serious incident occurs or a circumstance occurs that could have resulted in a serious incident. Families and educators who observe or experience a serious incident (or a circumstance that could have resulted in a serious incident) should report the matter to the appropriate emergency services and, where appropriate, to the approved provider of the IHC service.

Mandatory Reporting The legal requirement of certain groups of people to report a reasonable belief of child physical or sexual abuse to child protection authorities. Early childhood educators are mandatory reporters in Victoria. In Victoria, under the Children, Youth and Families Act 2005, mandatory reporters must make a report to child protection, if: in the course of practising their profession or carrying out duties of their office, position or employment, or they form a belief on reasonable grounds that a child is in need of protection from physical injury or sexual abuse. All ALHCA Educators are trained in mandatory reporting.

Maternal Child Health Nurse Nurses that will work with your family to help you care for your child until they are ready to start school. You will visit your nurse at 10 key ages and stages in your child’s development. Your MCH nurse offers additional visits, first time parenting groups, and links to local community activities and services when extra support is needed.

Mothercraft A service provided by Mothercraft Nurses or Nannies who provide care to newborn infants, and provide advice and training on infant care to parents of newborn infants. They usually have specific newborn training in areas such as baby sleeping and feeding.

myGov The website that provides a secure way for individuals and families to access Australian Government services, including their Centrelink online account, with one login and one password.

Neglect A failure to be provided with the basic needs that are essential for the child’s physical and emotional wellbeing.

Nominated Child One CCS eligible child must be selected as the nominated child for each session of care for services to claim the CCS or ACCS for IHC. The eligible individual nominates any one of the children in each session of care eligible for the CSS or ACCS.

Non-Standard Hours Hours of care in a child care service outside standard hours. Applicable only to Family Day Care and In Home Care services.

NQF National Quality Framework

Onboarding A process where a carer fills out specific paperwork and undergoes training to become an Educator and work with IHC families. This involves timesheet training and onboarding of policies and procedures.

OSHC Outside School Hours Care – Subsidised care outside normal school hours to children who are school ages provided by an approved service. An OSHC service may also offer care to non-school aged children (such as siblings of school aged children using the service) during normal school hours where this suits the needs of its families. However, this must not be the care they predominately provide.

Pinks This is ALHCA office-speak for Job applications waiting on applicants. We label jobs that we are advertising with a pink dot to make sure we are working as hard as we can to get the most number of amazing applicants for the family!

Referral Pathway The incoming referrals from other entities who are seeking services like the IHC program to support the families they are caring for (e.g. Orange Door, Children’s Services, Anglicare).

Rural/Remote Locations Non-metropolitan areas that are defined in the Australian Standard Geographic Classification as ‘inner regional, ‘outer regional, ‘remote’ or ‘very remote’.

Service The child care that is delivered by a provider in a site or setting. There are different service types, and one provider may deliver one or more services, which may include different service types and/or different service sites.

Service Provider The approved provider delivering a particular service type. ALHCA is a service provider of IHC.

Service Type The types of services that can be approved to administer the CCS and ACCS payment. These are CBDC, OSHC, FDC and IHC.

Services Australia The Australian Government executive agency that administers child care payments for families.

Session of care The period that a provider is charging a fee for providing care to an enrolled child.

SW Support Worker – some families on IHC may have a Support Worker through Family Services or Child Protection, they are listed as a second point of contact throughout the registration and implementation of the IHC Program.

Universal Maternal and Child Health Program A free universal primary health service available for all Victorian families with children from birth to school age. The program aims to promote a comprehensive and focused approach for the promotion, prevention, early detection, and intervention of physical, emotional or social factors affecting young children and their families in Victorian communities.

 

 

List of ACCS Referral Pathways

 

Name Overview Relevant to Contact Details
PANDA Mental Health Support for Peri, Pre and Post Natal
Depression & Anxiety
Postnatal Psychosis
Perinatal Mental Health
Antenatal Anxiety & Depression
Postnatal Depression & Anxiety
1300-726-306
https://www.panda.org.au/
https://www.panda.org.au/health-professionals/referring-to-panda
info@panda.org.au
BEYOND BLUE Organisation that covers all areas of Anxiety and Depression for all ages and genders Depression
Anxiety
Suicidal Tendencies/Thoughts
Drugs, Alcohol and Mental Health
Grief/Loss
Pregnancy and Early Parenthood
1300-22-4636
https://www.beyondblue.org.au/
infoline@beyondblue.org.au
MEN’S SHED An association dedicated to improving the mental health of male individuals at risk from preventable health issues that emanate from social isolation Male mental health
Depression & Anxiety
1300-550-009
https://mensshed.org/
amsa@mensshed.net
SANE SANE is a national mental health charity working to support Australians affected by complex mental illnesses Depression & Anxiety
Complex Mental Illness
Mental Health at Work
1800-18-7263
https://www.sane.org/
info@sane.org
BLACK DOG INSTITUTE Institute to identify, prevent and treat mental illness and promote well-being Depression
Bipolar Disorder
Anxiety
Suicide & Self-harm
PTSD
Wellness
(02)9382-2991
https://www.blackdoginstitute.org.au/
blackdog@blackdog.org.au
HEADSPACE Mental Health support for individuals aged 12-25
Focus on early intervention
Young People (under 25)
Anxiety
Depression
Life issues
Health & Wellbeing
Alcohol & Drug issues
Work & Study
(03)9027-0100
https://headspace.org.au/
eHeadspace online form
MENTAL HEALTH FOUNDATION AUSTRALIA Organisation that establishes the current network of services promoting good mental health and how to maintain it Anxiety
Depression
Bipolar disorder
Complex mental health issues
1300-643-287
https://www.mhfa.org.au/
Online form
MIND Registered NDIS provider
Mental Health Service Providers
Not for profit
Mental illness
Disability support
Psychosocial disability
NDIS support
1300-554-660
https://www.mindaustralia.org.au/
Online form
GROW Focus on mental illness through mutual support and personal development Mental illness
Depression
Anxiety
Bipolar Disorder
1800-558-268
https://www.grow.org.au/
Online form
MENTAL ILLNESS FELLOWSHIP OF AUSTRALIA INC Finds local services for people in need emphasis on mental illness, looks more are peer support worker Mental illness
Depression
Psychosis
Anxiety
Bipolar Disorder
1800-985-944
https://www.mifa.org.au/en/
mifa@mifa.org.au
MENTAL HEALTH IN MULTICULTURAL AUSTRALIA Provides support and advice on mental health and suicide prevention for people from culturally and linguistically diverse (CALD) backgrounds Mental Health
Suicide Prevention
(02)6285-3100
http://www.mhima.org.au/
multicultural@mhaustralia.org
YOUR COMMUNITY HEALTH Aboriginal Health Team provide health services and support to the Aboriginal and Torres Strait Islander community across northern Melbourne. Aboriginal and Torres Strait Islander Health (03)8470-1111
https://www.yourcommunityhealth.org.au/
info@yourcommunityhealth.org.au
BREAST CANCER NETWORK AUSTRALIA Works to ensure that Australians affected by breast cancer receive the very best care, treatment and support appropriate to their individual needs Breast Cancer 1800-500-258
https://www.bcna.org.au/
contact@bcna.org.au
ORANGE DOOR A free service for adults, children and young people who are experiencing or have experienced family violence and families who need extra support with the care of children. Family Violence
Child Support due to money issues, illness, addiction, grief, isolation or conflict
Phone number depends on location https://orangedoor.vic.gov.au/find-a-service-near-you
Email depends on location
SAFE STEPS Provide specialist support services for anyone in Victoria who is experiencing or afraid of family violence Domestic & Family Violence
Sexual Assault
1800-015-188
https://www.safesteps.org.au/
safesteps@safesteps.org.au
HEARTKIDS Supporting and advocating for all people impacted by childhood heart disease Childhood heart disease
Congenital Heart Conditions
(02)9460-7450
https://www.heartkids.org.au/
office@heartkids.org.au
AMAZE Shaping a better future for autism through advocacy, campaigning and supporting autistic people Autism 1300-308-699
(03)9657-1600
https://www.amaze.org.au/
info@autismconnect.org.au

Please note this is not an exhaustive list and we are constantly updating our list when we find new pathways. For more information please contact us.