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Transport and Vehicle Authorisation

Transport and Vehicle Agreement

Client First Name*
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Educator First Name*
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Client Last Name*
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Educator Last Name*
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Client Email*
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Educator Email*
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Educators often need to transport children as part of the education and care they provide (regulation 102). Where a Family requests that the Educator transports children in a car during the session of care, the Educator and Family agree to the below:

• Any arrangements relating to the use of a vehicle are made solely between the Family and the Educator under the physical Transportation and Vehicle Agreement or online Transport and Vehicle Agreement. The Service is not a party to this agreement and accepts no responsibility or liability for any aspect of transport arrangements.

• The service is not a party to this agreement and accepts no responsibility or liability for any aspect of transport arrangements or accidents within or outside working hours.

• The Service will be provided with license, insurance and registration documentation for record keeping.

• Whilst the Service stores records and copies of documentation related to drivers and vehicles intending to be utilised under the “Transport and Vehicle Agreement”, the Service does not authorise transport, assess, approve or verify the safety, suitability or compliance of any vehicle, car seat, licence, insurance policy, registration or transport arrangement. Responsibility for these matters rests entirely with the Family and the Educator. This includes ensuring:

- The vehicle is registered, roadworthy and appropriately insured for its intended use

- Child restraints are correctly fitted, suitable for the child’s age and size, and used in accordance with Australian law

- All fuel, maintenance and operating costs are agreed between the Family and Educator

- The driver holds a valid and current licence

- All transport decisions are safe, lawful and appropriate for the child

• Whilst the Service stores copies of documentation related to drivers and vehicles, the Service does not assess, approve or verify the safety, suitability or compliance of any vehicle, car seat, licence, insurance policy, registration or transport arrangement. Responsibility of these matters rests entirely with the Family and the Educator.

• In the event that an Educator is required to drive either their own vehicle or the Family’s vehicle during working hours and has taken all reasonable care to avoid a motor vehicle accident, the Family is responsible for any and all insurance excess payments arising from an insurance claim.

• If the Educator is required to drive their own vehicle to transport children during a session of care, the Family is required to reimburse any costs to the Educator for KM’s driven, using the only KM Reimbursement Request

• Families and Educators must resolve between themselves any disputes, repairs, costs, damages, breakdowns, insurance matters, or disagreements relating to transport. The Service will not mediate, manage or be held liable for any transport-related issues, incidents, injuries, claims or expenses.

• The Educator must not drive under the influence of drugs, alcohol, unprescribed medication or emotional distress and the vehicle used during the session of care must be free from cigarettes, e-cigarettes, vape and cigar smoke when children are in the vehicle.

The Family authorises the Educator to:

(Please tick all the required forms of transport authorised during the term of employment)
Use a vehicle provided to them by the Family to transport children during the term of employment
Field is required!
Field is required!
Family Car Registration Number*
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Field is required!
Evidence of Current Registration*
Upload your documents...
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Field is required!
Evidence of Insurance*
Upload your documents...
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Field is required!
The Family guarantees that the vehicle provided:

- Is and will always be registered

- Is and will always be insured

- Will be serviced regularly

- Will always be in road worthy condition

- Will always have car seats and restraints fitted appropriate to the child’s age and size (in accordance with Australian standards)

- Will provide the Service with their car registration details

The Educator guarantees that:

- They will follow the Safe Transport and Excursions Policy

Use their own vehicle to transport children during the term of employment
Field is required!
Field is required!
Educator Car Registration Number*
Field is required!
Field is required!
Evidence of Current Registration*
Upload your documents...
Field is required!
Field is required!
Evidence of Insurance*
Upload your documents...
Field is required!
Field is required!
The Educator guarantees that the vehicle being used:

- Is and will always be registered

- Will be serviced regularly

- Will always be in road worthy condition

- Will have all car seats installed and have the Family check the below

The Family guarantees that they have:

- Checked car seats and restraints are fitted appropriate to the child’s age and size (in accordance with Australian standards)

- Checked that the vehicle is well maintained and registered

- Checked the Educator holds a current and valid Australian Driver’s License

- Reimburse any costs to the Educator for KM’s driven, using the online KM Reimbursement Request (if agreed upon)

The Educator guarantees that:

- They will follow the Safe Transport and Excursions Policy

Use a farm vehicle to transport children from location to location within the boundaries of the property
Field is required!
Field is required!
The Family guarantees that:

- The children will remain seated at all times

- Where there is a seatbelt available, children are required to wear it

The Educator guarantees that:

- They will follow the Safe Transport and Excursions Policy

Use public transport to transport children during the term of employment
Field is required!
Field is required!
The Educator guarantees that:

- They will follow the Safe Transport and Excursions Policy

Walk to and from the destination
Field is required!
Field is required!
The Educator guarantees that:

- They will follow the Safe Transport and Excursions Policy

Use permitted wheeled devices, as per the Bike, Scooter and Other Wheeled Devices Agreement
Field is required!
Field is required!
The Educator guarantees that:

- They will follow the Safe Transport and Excursions Policy

Educator Signature*
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Field is required!
Client Signature*
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